Notice to Bidders
NEW BERN HOUSING AUTHORITY - #4725
NOTICE TO BIDDERS 1 OF 3
Notice to Bidders
Sealed proposals will be received by the NEW BERN HOUSING AUTHORITY for the TRENT COURT
BUILDING DEMOLITION - AREA A until 3:00 P.M., WEDNESDAY, OCTOBER 14, 2026, and
immediately thereafter publicly opened and read for the furnishing of labor, material and equipment entering
into the Project. Scope of work will consist of demolition of existing buildings and includes, but is not limited
to, the following items:
1. Provide all labor, materials and equipment required to demolish and remove Twelve (12) existing, multifamily, residential buildings and One (1) existing, non-residential, office building identified on the plans,
complete.
2. Provide delegated design, material and labor to provide two (2) 40' storage containers (Conexes),
footings, connections and storage racks for the safe and secure storage of the historical Bas-reliefs
identified.
3. Provide labor and material to safely remove the existing historical Bas-reliefs identified and locate them
in the storage containers in accordance with NC State Historic Preservation Office (SHPO)/Restoration
Branch and NC SHPO's on-site representative.
4. Provide all labor, materials and equipment required to selectively demolish and remove existing site
infrastructure and development identified on the plans.
5. Provide all labor, materials, and equipment required to provide fill, seed and straw mat where
foundations, with crawl spaces, are removed and all other voids in earth are created due to demolition
and removal of existing construction.
6. Provide all labor, materials, and equipment required to stabilize areas of demolition and provide new
construction as identified on the plans.
7. Provide all other work as shown on the plans, in the project manual and as required by codes and the
authority having jurisdiction (AHJ).
A Pre-Bid Conference has been scheduled for WEDNESDAY, SEPTEMBER 30, 2026 at 3:00 P.M.
Meeting will be held at the office of the New Bern Housing Authority, located at 1307 Tatum Drive, New
Bern, NC. Following the meeting, Contractors will have the opportunity to visit the Project Site.
Due to the nature of the project, Contractors are STRONGLY ENCOURAGED to visit the site. By
submitting a bid, Contractors attest that they have a complete and full understanding of the Scope of
Work and have reflected such in their bid.
It should be noted that the buildings have been vacant for approximately Eight (8) years, creating
concern for indoor environmental, microbial hazards. Contractors electing to enter the buildings will be
doing so at their own risk, releasing the New Bern Housing Authority and Stogner Architecture, PA
from any and all liability.
Contractors will be able to arrange on-site visits to visit the site and at contractor's discretion, the
interior of the buildings on the following dates:
• Monday, October 5, 2026 from 10:00 AM - 3:00 PM
• Thursday, October 8, 2026 from 10:00 AM - 3:00 PM
The Owner will make the buildings available, on those dates, so Contractors may have access to the
interior. Contractors are asked to notify the Owner / schedule their visits ahead of time. Contractors
shall contact Pamela Minor, Property Manager, Trent Court at (252) 633-0800 ext. 210.
Questions that arise from the Site Visits are to be directed to the Architect at
bids@stognerarchitecture.com.
NEW BERN HOUSING AUTHORITY - #4725
NOTICE TO BIDDERS 2 OF 3
The following dates represent the Owner's milestones to start the project. Contractor's bidding shall
make every effort to meet or exceed the schedule below.
CONTRACT AWARD AND START DATE MILESTONES
Receive Bids: October 14, 2026
Board Meeting and Contractor Approval: October 19, 2026
Contracts, Insurance and Notice to Proceed: No Later Than November 1, 2026
Begin Work: No Later Than December 16, 2026
Complete Plans and Project Manual will be open for inspection in the office of Stogner Architecture, PA, 615
East Broad Avenue, Rockingham, North Carolina (Designer); at the Housing Authority Office; or complete
Plans and Project Manual will be available for on-line viewing from the offices of Construct Connect
www.constructconnect.com ; Dodge Data & Analytics http://dodgeprojects.construction.com; and The Blue
Book www.thebluebook.com.
Complete Demolition Plans, Project Manual and separate Hazardous Materials Reports and Abatement Plans,
may be obtained by download from Stogner Architecture, PA. by qualified bidders. For instructions on
downloading these documents email bids@stognerarchitecture.com.
Documents may be obtained in printed form from McGee Cadd Greenville, 2095 S. Evans Street,
Greenville, NC 27834, 252-752-4400 and E-Mail: mcgee02@mcgee-cadd.com with production costs
being paid by the contractor.
All contractors are hereby notified that they must have proper license under the State laws governing their
respective trades, whether or not Federal Funding is involved.
Contractors are notified that Chapter 87, Article 1, General Statutes of North Carolina will be observed in
receiving and awarding Contracts.
Contractors will be responsible to ensure that economic opportunities, to the greatest extent feasible
follow Section 3 Requirements 24 CFR Part 135.1 and Section 3 Clause 24 CFR Part 135.38.
Each proposal shall be accompanied by a cash deposit or a certified check drawn on some bank or trust
company insured by the Federal Deposit Insurance Corporation, of an amount equal to not less than five
percent (5%) of the proposal or in lieu thereof a bidder may offer a bid bond of five percent (5%) of the bid
executed by a surety company licensed under the laws of North Carolina and per Section 9 of Form 5369 and
individual sureties must be listed on US Treasury Circular Number 570 to execute the contract in accordance
with the bid bond and per HUD-5369 Sections 9 and 10. Five Percent shall be based on the maximum
bid price, ie: Base Bid plus Unit Prices plus Contingency Allowance plus All Add Alternates. Said
deposit shall be retained by the Owner as liquidated damages in event of failure of the successful bidder
to execute the contract within ten (10) days after the award or to give satisfactory surety as required by
law.
A Performance Bond and a Payment Bond will be required for one hundred percent (100%) of the contract
price.
Payment will be made on the basis of ninety percent (90%) of monthly estimates and final payment made upon
completion and acceptance of work.
FEMA financial assistance will be used to fund all or a portion of the contract. The Contractor shall comply
with all applicable Federal laws, State guidelines, regulations, executive orders, FEMA policies, procedures,
and directives.
The Owner is an Equal Employment Opportunity Employer and invites and encourages the participation of
small, minority, women, and disabled (M/WBE/DBE/HUB) businesses, and prohibits discrimination against
NEW BERN HOUSING AUTHORITY - #4725
NOTICE TO BIDDERS 3 OF 3
any person or business in pursuit or award of this opportunity on the basis of race, color, sex, religion, national
origin, age, handicap/disability, or veteran status. New Bern Housing Authority has a 20% verifiable goal for
MWBE businesses in the total value of work awarded. Bidders are required to submit with their Bids affidavits
and associated backup documentation of "Good Faith Efforts" in the recruitment of MWBE firms, as required
by N.C.G.S. 143-128.2 and provided in the Instructions to Bidders. Bidders shall submit with their bids
documentation that demonstrates, to the greatest extent feasible, economic opportunities to Section 3
businesses (locally owned / operated businesses that provide employment opportunities to low-income
individuals) in accordance with 24 CFR Part 135. Bidders must comply with the Executive Orders 11246 and
11375, Title VI of the Civil right Act of 1964, the Contract Work Hours and Safety Standard Act, and DavisBacon Related Acts. The work is subject to the prevailing wage rates established by the U.S. Department of
Labor. Payment of not less than the prevailing rates must be paid on this project.
Bid Opening:
Bid opening will be at the office of The Housing Authority and proposals may be delivered or mailed to
the following address:
New Bern Housing Authority
1307 Tatum Drive
New Bern, North Carolina 28560
Attention: Reggie Barner
No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of Ninety
(90) days.
The Owner reserves the right to reject any or all bids and to waive informalities.
Signed:
Reggie Barner
Executive Director
NEW BERN HOUSING AUTHORITY
New Bern, North Carolina
Designer: Stogner Architecture, PA
615 East Broad Avenue
Rockingham, North Carolina 28379
bids@stognerarchitecture.com